At this time, Mr. Neff asked that everyone please stand for the prayer and remain standing for the Pledge of Allegiance.  The invocation was given by Mrs. Marshall.

A motion was made by Mrs. Marshall to accept the minutes ofMay 13, 2013as presented and by-pass the reading.  A vote was taken with all members of council present voting aye.

Reports of City Officials

Mayor Lorentz presented his report:

Mayor Lorentz stated that it had just been one week since our last meeting and he really didn’t prepare a report.  Mayor Lorentz stated that the Relay for Life this year went very well.  The preliminary numbers for this year was $171,000.

I attended the Awards Ceremony atBelpreHigh Schoolon Friday and the Graduation Ceremony on Sunday that went very well.

We met with ODOT on Friday and I will let Mr. Ferguson report on that.

The Sidewalk Project onRockland Avenuehas gone very well.  We only had one complaint and that has been resolved.

Safety-Service Director Mr. Ferguson announced that on your desk this evening is a chart along with a map regarding our paving projects.  The numbers on the left is where they start paving, the next column is the mile marker that they start at and end, the next column is when the Route was last paved and the final is the surface percentage.  They normally wait until thePCR gets around 70%.  To the right of the worksheet is the Estimated Cost to the City.  The last column shows 62 sidewalks that would need to beADA approved.  The estimated Ramp Cost would be $93,000.  The Mayor stated that in the past we used CDGB monies to help fund the project.  Mr. Ferguson stated that these are preliminary figures for projects to come.  The Department of Transportation is proposing that this is part of Triple W.  Our percentage would be 10%.  We would be responsible for 100% of theADA ramps.

City Auditor Miss Pittenger reported that it is renewal time for the cities insurance.  Our last three years are up with Wells Fargo. We need to renew byJune 11, 2013.  I sent out three bids and have received three bids back.  The bids ranged from $53,000 to $80,000.  The last three years we have had a tremendous amount of losses.  Per the Ohio Revised Code we have to take the least expensive but the best.  I will be going through the two bids that came in at $53,000 and $55,000, comparing apples to apples to see which company is the best for our city is.  The one we are with now was the bid for $55,000.  These bids are for a one year contract.

At the last meeting we had a discussion about transfer of funds.  The question came up as to why we had to have a voice vote when the transfers were part of the appropriations.  According to the City Auditor it was the request of the Auditors.  They were in this past week and instead of a voice vote we now have to have a resolution in place.  At the next meeting I will be asking the law director to draw up legislation for our resolutions.

I will not be staying for the rest of the meeting this evening as I am meeting with the boy scouts at the fountain for planting.

City Law Director Mr. Webster was late for the meeting however had no report.

Mr. Ferguson clarified a statement about the Golf Course at Civitan.  Instead of it being a 10 year lease it is a 20 year lease.  The batting cages are getting quite a bit of use.

Treasurer Mr. McAfee had no report this evening.

Communications and Petitions:

Mr. Neff informed council that his new phone number is 740-885-1929 or email him at wn1wn2@Suddenlink.net. if you need to get in contact with him.

All legislation has been distributed and I have no further legislation.

Report of Standing Committee:

Ms. Abdella, Finance Audit Committee reported that her committee met prior to this evening’s meeting to discuss Indigent Burials which I will refer to the law director to draft legislation.  We also discussed the Supplemental Appropriations which we will need to amend to add an additional $118,000 to the Street Department Fund for the purchase of a tractor.  At this time, I would like to add to tonight’s agenda for first reading A RESOLUTION SUPPLEMENTING YEAR 2013 APPROPRIATIONS.  A vote was taken with all members of council present voting aye.  Ms. Abdella also asked that Mr. Sinnett inform the folks at the fire department that there will be a banquet for allEMSPersonnel tomorrow evening atSt. Joseph’s Hospital. Someone there should have received a correspondence informing them of the event.  I would also like to ask Mr. Ferguson if Go Mart has been contacted about moving the grass and fixing the awning at the station.  Ms. Abdella stated that everyone needs to be held accountable.

Mr. Sinnett, Police and Fire Committee had no report.

Mr. Wallace, Streets, Sidewalks and Storm Sewer had no report.

Mr. Robinson had no report for the Utilities Committee.

Mr. Martin, Parks and Recreation Committee, was absent.  No report was given in his absence.

Mrs. Marshall, Planning and Zoning Committee had no report however she added to the list of Committee Meetings forJune 24, 2013at7:05 PM, Demolition Capping.  Mrs. Marshall also stated that after the last meeting she has a concern about hiring contractors outside our city to do city work.

Mrs. Marshall, Economic Development Committee had no report.

Mr. Newberry had no report for the Rules Committee. Mr. Newberry made a motion to add to tonight’s agenda for first reading AN ORDINANCE APPEALING SECTION 521.12 OF THE CODIFIED ORDINANCES.  A vote was taken with all members of council present voting aye.  Mr. Newberry also stated that he has an article regarding Drilling Issues onPublicLandand disclosing chemicals during a fracking process if anyone would like to read it.

Persons Appearing Before Council – Agenda items only.  None

Unfinished Business:  None

New Business:

Ms. Abdella brought before council for first reading A RESOLUTION SUPPLEMENTING YEAR 2013 APPROPRIATIONS.

Ms. Abdella made a motion to amend the Supplemental Appropriations to include an additional $118,000 for the Street Fund.  A vote was taken with all members of council present voting aye.

A vote was then taken on the first reading of A RESOLUTION SUPPLEMENTING YEAR 2013 APPROPRIATIONS AS AMENDED. All members of council present voted aye.

Ms. Abdella made a motion to suspend the rule of council on three different days to allow for the second reading of A RESOLUTION SUPPLEMENTING YEAR 2013 APPROPRIATIONS.  A vote was taken with all members of council present voting aye.

Ms. Abdella brought before council for second reading A RESOLUTION SUPPLEMENTING YEAR 2013 APPROPRIATIONS.  A vote was taken with all members of council present voting aye.  This will lie over until the next meeting of council.

Mr. Newberry brought before council for first reading AN ORDINANCE APPEALING SECTION 521.12 OF THE CODIFIED ORDINANCES.  A vote was taken with all members of council present voting aye.

Mr. Newberry moved to suspend the rule of council on three different days to allow for the second and third readings of AN ORDINANCE APPEALING SECTION 521.12 OF THE CODIFIED ORDINANCES.  A vote was taken with all members of council present voting aye.

Mr. Newberry brought before council for second and third readings AN ORDINANCE APPEALING SECTION 521.12 OF THE CODIFIED ORDINANCES.  A vote was taken with all members of council present voting aye.

Mr. Newberry moved this be Ordinance 24, 2012-2013 and duly passed.  A vote was taken with all members of council present voting aye.

Persons Appearing Before Council:

Mr. Neff went over the committee assignments removing Smart Lease from Ms. Abdella Committee and AN ORDINANCE APPEALING SECTION 521.12 OF THE CODIFIED ORDINANCES from Mr. Newberry’s committee.

Ms. Abdella made a motion to excuse Mr. Martin from tonight’s meeting.  Mr. Neff stated that it was an excusable absence. A vote was taken with all members of council present voting aye.

Police Officer Kirby was recognized for his performance and for working well with the Police and Fire Departments.

Adjourn:

Mr. Robinson made a motion to adjourn at8:20 p.m. A vote was taken with all members of council present voting aye.

The Regular Meeting of the Council of the City ofBelpre,Ohiowas called to order by Council President Mr. Neff at7:30 p.m.with Mr. Neff welcoming everyone to this evening’s meeting.  The roll was called with the following members present: Ms. Abdella whom was late in attendance, Mrs. Marshall, Mr. Martin, Mr. Newberry, Mr. Robinson, and Mr. Wallace present.    Also present were Mayor Lorentz, Safety-Service Director Mr. Ferguson, City Auditor Miss Pittenger, City Law Director Mr. Webster, Treasurer Mr. McAfee and Clerk of Council Mrs. Meredith. Absent from the meeting was Council person Mr. Sinnett.

At this time, Mr. Neff asked that everyone please stand for the prayer and remain standing for the Pledge of Allegiance.  The invocation was given by Mr. Neff.

A motion was made by Mrs. Marshall to accept the minutes ofApril 22, 2013as presented and by-pass the reading.  A vote was taken with all members of council present voting aye.

Reports of City Officials

Mayor Lorentz presented his report:

Interviews for street department positions are complete. Mr. Ferguson, David Shaffer and I conducted the interviews and are confident we have two good employees for the city. One started today and the other will start at the end of May.

On April 25^th the Marietta Memorial Health Systems announced the next phase of their Farson Street facility. Belpre will soon be the home to the first free standing emergency in Washington County. This addition will provide approximately 100 jobs in our city. On May 6^th we also received the first preliminary plans for the Farson Street Fire Department. The process will require some tweaking but, we are on the way.

On April 26^th we celebrated Arbor Day by planting a tree at the elementary school with the help of the environmental group 6^th graders.  Jon Neff from Bob’s Market explained the importance of trees to our existence and I prepared and read a proclamation noting the date and purpose of Arbor Day.

May 2^nd I attended the Day of Prayer service inMarietta at the Court House. Later that day I joined other Mayors in the ribbon cutting and grand opening of Wharton Cadillac inParkersburg.

Don Brookhart, Belpre’s oldest living member of our fire department passed on April 30^th. Don was an instrumental part of our volunteer department being the last original member. Don joined in 1934 and retired in 2002. Belpre is a better place because of Don’s loyalty and commitment. Our current members honored Don with the placing of the antique truck at the funeral home and with a guard during visitation. Thank you, Chief Frank and officers, for honoring the family with your time and respect. The Governor’s Office gave me the approval to lower the city flags On Saturday for Don.

The Washington County 911 Committee needs a council member from Belpre orMariettato be a member. We also need a citizen of Belpre to sit in on the group. If anyone is interested I ask that you please address this tonight.

The Leo Club is volunteering to paint and clean the underpass at the football field. Our fire department will pressure wash the sides so to accept paint and I have intention of closing the roadway on the 26^th so to protect the students while they clean and paint. The Leo Club also planted two trees at the High School in memory of Emily Spencer and Alex Joy. The family was present along with WTAP to capture the event.

On May 7^th I gave the oath of office to three new officers for our fire department.  Eric Sinnett is now Assistant Chief, Tony Cronin is a Captain, and Pat Taylor is a Lieutenant and Safety Officer for the department.

May 21st there will be a public meeting in our chambers to discuss the feasibility of the baseball team inParkersburg. The meeting will start promptly at6 PM.

Representative Debbie Phillips will hold a roundtable discussion at Look-OutParkMay 20^th at 1-PM.

Safety-Service Director Mr. Ferguson announced that Jeff Meredith began his new job today with the Street Department and as the Mayor stated we are confident we have two good employees for the city.

On your desk this evening is a copy of a letter from members of the Board of Zoning Appeals regarding a variance request for the property onParkersburg Avenue.

The lease for the golf course atCivitanParkwill expire in July.  I will be sending a letter to the person leasing the property that we are not interested in renewing the lease.

With us tonight are Fred Holmes and Chris Munn who would like to speak at some point tonight on Gas Aggregation.

City Auditor Miss Pittenger reported that before you tonight is the April 2013 Adjustment Report that needs council approval.

Also on your desk is a two sided form that looks like a water bill.  The Auditor’s Office employees found a company that will start doing our water bills and will save the city money in billing.  The first billing will be in June. The bill will have a perforation that you can tear off and place in an envelope provided.  This new system will save the city roughly $.06 in mailing per bill.  It shouldn’t cost anymore for going to this system.  Shut Off notices are very noticeable.  You will have the same billing cycle.

In our Budget for 2013 we have money allocated to transfer to different funds.  I am going to verbally ask to have $51,000 transferred from the General Fund to the Parks Fund.  We will do another one in the next quarter.

Belpre in Bloom is having a fund raiser at Wendy’s for Belpre in Bloom onMay 16, 2013at1215 Washington Boulevard,Belpre,Ohiofrom5:00 PMuntil9:00 PM.  Come by and grab a Wendy’s dinner.  Belpre in Bloom will receive 10% from food purchases.  We will also be having a Community Yard Sale for anyone wishing to donate.  Give me a call and we can have someone pick it up.

Mr. Neff recognized Ms. Abdella in attendance.

Ms. Abdella made a motion to accept the April’s Adjustment Report as presented.  A vote was taken with all members of council present voting aye.

Ms. Abdella made a motion to transfer $51,000 from the General Fund to the Parks Department which is half of the appropriations.  A vote was taken with all members of council present voting aye.

City Law Director Mr. Webster had no report. Mr. Webster asked if the new water bill is contracted and if his office should take a look at it.  Miss Pittenger stated that a copy would be in his office for review tomorrow.

Treasurer Mr. McAfee reported that a copy of the April 2013 Treasurer’s Report is before you tonight awaiting council approval.  A signed copy of the report has been presented to the council clerk.  Ms. Abdella made a motion to accept the April 2013 Treasurer’s Report as presented.  A vote was taken with all members of council present voting aye.

Communications and Petitions:

Mr. Neff assigned the following to committee:

An Ordinance changing Section 521.12 of the Codified Ordinances to Mr. Newberry’s Committee.

Farson Street Turn Lanes is being assigned to Finance/Audit Committee.  This must be ran all three readings this evening.

Supplemental Appropriations was assigned to Finance/Audit Committee.

Plan of Operation Governing Gas Aggregation was assigned to the Utilities Committee.

Report of Standing Committee:

Ms. Abdella, Finance Audit Committee had no report.  Ms. Abdella apologized for canceling the committee meetings for this evening however there was a meeting she had to attend at work.  Ms. Abdella rescheduled her two meetings for our next meeting at6:15 p.m.for the purpose of discussing Indigent Burials and Supplemental Appropriations.

Mr. Ferguson pointed out the two Public Hearings scheduled for June 10^th and June 24^th at7:00 PM for the purpose of discussing Gas Aggregation.

Mr. Sinnett, Police and Fire Committee was absent.  No report was given in his absence.

Mr. Wallace, Streets, Sidewalks and Storm Sewer had no report.

Mr. Robinson had no report for the Utilities Committee.  Mr. Robinson requested the removal of SMC Communications from his list of committee assignments.

Mr. Martin, Parks and Recreation Committee had no report.

Mrs. Marshall, Planning and Zoning Committee had no report.

Mrs. Marshall, Economic Development Committee had no report.  Mrs. Marshall called a committee meeting forJune 24, 2013at6:30 p.m.for the purpose of discussing Landscaping and Abandoned Vehicles.

Mr. Newberry had no report for the Rules Committee. Mr. Newberry passed around an article on Oil and Water Conservation District.

Ms. Abdella moved to by-pass committee and add to tonight’s agenda for first reading ODOT Final Resolution Regarding Farson Street Turn Lane.  A vote was taken with all members of council present voting aye.

Persons Appearing Before Council – Agenda items only.  None

Unfinished Business:  None

New Business:

Ms. Abdella brought before council for first reading ODOT Final Resolution Regarding Farson Street Turn Lane.  Miss Pittenger pointed out the Escrow Agreement.  She stated that they don’t want the Escrow Agreement.  Mr. Webster stated that the legislation would have to be amended by deletion.  Mr. Robinson made a motion to amend the legislation by deleting the Escrow Agreement.  A vote was taken with all members of council present voting aye.

The roll was called on the 1^st reading as amended.  A vote was taken with all members of council present voting aye.

Ms. Abdella moved to suspend the rule of council on three different days to allow for the second and third readings of ODOT Final Resolution Regarding Farson Street Turn Lane. A vote was taken with all members of council present voting aye.

Ms. Abdella brought before council for second and third readings ODOT Final Resolution Regarding Farson Street Turn Lane.  A vote was taken with all members of council present voting aye.

Ms. Abdella moved this be Ordinance 24, 2012-2013 and passed.  A vote was taken with all members of council present voting aye.

Persons Appearing Before Council:

Fred Holmes and Chris Munn spoke before council regarding Gas Aggregation.  Miss Pittenger showed concern that this may not go as well as they might think.  Incorrect information was given for the Electric Aggregation and citizens were upset.

Ms. Abdella made a motion to correct the number assigned to ODOT Final Resolution Regarding Farson Street Turn Lane from Ordinance 24, 2012-2013 to Resolution 27, 2012-2013.  A vote was taken with all members of council present voting aye.

Ms. Abdella made a motion to cancel the second meeting in May due to a holiday.  After consideration it was recommended to reschedule the last meeting in May toMay 20, 2012-2013.  The Finance/Audit Committee meeting that had been scheduled was rescheduled untilMay 20, 2013at7:00 PMfor indigent burials and supplemental appropriations.

Mrs. Marshall made a motion to excuse Mr. Sinnett from this evening’s meeting.  A vote was taken with all members of council present voting aye.  Mr. Neff stated that Mr. Sinnett announced at the last meeting of council that he would be working.

Adjourn:

Mr. Robinson made a motion to adjourn at8:30 p.m. A vote was taken with all members of council present voting aye.

The Regular Meeting of the Council of the City ofBelpre,Ohiowas called to order by Council President Mr. Neff at7:30 p.m.with Mr. Neff welcoming everyone to this evening’s meeting.  The roll was called with the following members present: Ms. Abdella, Mr. Martin, Mr. Newberry, Mr. Robinson, Mr. Sinnett, and Mr. Wallace present.    Also present were Mayor Lorentz, Safety-Service Director Mr. Ferguson, City Auditor Miss Pittenger, City Law Director Mr. Webster, Treasurer Mr. McAfee and Clerk of Council Mrs. Meredith. Absent from the meeting was Council person Mrs. Marshall.

At this time, Mr. Neff asked that everyone please stand for the prayer and remain standing for the Pledge of Allegiance.  The invocation was given by Mr. Neff.

A motion was made by Mr. Sinnett to accept the minutes ofApril 08, 2013as presented and by-pass the reading.  A vote was taken with all members of council present voting aye.

Reports of City Officials

Mayor Lorentz presented his report:

If you received my e-mails it is obvious much is happening in a short period of time.  Safe Routes to Schools have started alongRockland Avenue. AEPis removing and or replacing poles all over town.  They are now working onHocking Road,Popular StreetandClement Avenue.

Thank goodness for a working relationship withAEP.  As you know the pole that holds the lights atMiddle Streetbroke.  If not forAEPwe would have had a long wait on a pole and electrician.  The repairman even came back two days later and helped install proper guide wires to stabilize the poles.

ODOT, along with the owners of the nursing home have met along with our various department heads to discuss the next step for construction.  As of now they are planning to break ground before June 1^st.  The roadway is not as much a concern as water lines and or water pressure for sprinkler systems.  We are aggressively working through these issues to not hinder progress.

On April 11^th, I signed the last papers needed for the bid process on Farson to begin.  All the environmental reports came back positive for the Toll Compaction site.  Preliminary date to announce bids is June 6^th, with construction to start in July.  We will have one piece of legislation to approve before finalizing.  Traffic plans have been sent to the hospital,Speedway, our fire department as well as Toll Compaction.

An application is in the Commissioners hands for CDBG funds.  Although we do not automatically receive monies we did apply.  Items in the grant are a new set of laws for the fire department, and a new set of defibrillator leads for the squad.  This is very competitive process now for our city not automatic as it has been in the past.  Thanks to Leonard Wiggins it was turned in on time.

On April 11^th we held a groundbreaking for the new expansion at the historical society museum.  There is a lot of excitement over the added space to showcase the heritage of our area.

Thanks to the Auditor all the United Way Grants are in and the initial walkthrough and interviews were completed by me and Susie Casto.  Today I met with delegates to discuss the recreation portion.

After our visit last meeting from a resident of Drag Strip Road, I contacted an engineer to assess the problem.  We will meet on the 24^th to discuss options.  According to the Extension Office our only help may be OPWC, or the city bearing the cost.  Hopefully something will pop up before we completely lose the roadway.

May 13^th at our meeting Fred Holmes would like to address council about some of the issues we are experiencing with the aggregation and our bills.  At that time it may be brought up to include gas bills as well.  Do your research so that questions can be addressed while you have his attention.

Interviews start tomorrow afternoon for Street Department employees.

Council I have received numerous letters from our Belpre Students in reference to recycling.  Is there an interest on council to pursue this?  If so, this will need to go to committee for discussion before I spend a lot of time with estimates, etc.

Mr. President I would like to submit Zachary Davis’s name to be added to the roles at the fire department.  Mr. Davis has been through the interview process and accepted by our volunteers.

Last week I sent a note to all council asking for your attendance at the next meeting.  ODOT is awaiting the last contract for Farson and we will need to fast track it so to not hold up the start date.  Please know that some of the grant money is in jeopardy should we be the cause of a holdup.

Today I received an invitation to the press conference stating the purpose of Marietta Memorial’s newest building and the groundbreaking for the next one.  It would be nice if some members of council could attend.  This event kicks off at10:30this Thursday morning.

Also today, I received notice that a Resource Officers Grant is re-opening and is due in May.  I would like to submit a grant so to provide our schools with this officer.  75% will be paid by the grant, and we could use another officer at all times.

Safe Routes to Schools is under way.  Mr. Betz tells that a couple of our hydrants are unable to close for the contractor to continue.  The safest way out is to install an insert valve like we have done in other places throughout town.  This will allow the hospital and surrounding neighborhoods to continue flow.  Most of the issue is due to valve failures on theMary Streetreservoir.  This will come at a cost of approximately $5,000.00.  Council should know that the repairs on the reservoir could be as much as $15,000.00 in parts.

Ms. Abdella made a motion to approve Zachary Davis to the fire department.  A vote was taken with all members of council present voting aye.

At this time, Mr. Brian Mills and Tim Hinson from SMC Communications spoke before council explaining who they are and what that they do.  SMC is a full service independent telecommunication consultant corporation that is committed to helping businesses reduce costs and increase profits.  Through there alliances with the nations top fiber optic carriers they are able to negotiate or renegotiate the best rates available.  They currently represent and maintain millions of dollars of monthly billing for our clients. SMC is located at200 Putnam StreetinMariettaand have been in business for 18 years.

Discussion followed.

Mr. Neff assigned SMC Communication to the Utilities Committee, Mr. Robinson Chairman.

Safety-Service Director Mr. Ferguson was absent.  No report was given.

City Auditor Miss Pittenger reported that the Auditor’s Office has completed another successful and busy tax season.  Letters are being sent out for those who have not filed their taxes for 2011.

I am going to send around a 2012 exit form for you to sign if you are planning on attending the exit conference with our auditor’s.

Beginning May 1^st, 2013 if you pay your Utility Bill by credit card there will be a $2.50 Convenient Fee charge.  This is an attempt to break even with the bank for their charges.

Arbor Day is this Friday.  We will be planting a Tulip Tree at11:30 AMat theBelpreElementary School.  The Mayor will be in attendance to read a Proclamation.

This is your last chance to sponsor a basket or banner for Belpre in Bloom.

The Mayor has asked me to announce that grass needs to be cut by May 1^st, 2013 per our City Ordinance.

We will begin selling pool passes on May 1^st.  A family of five will be $150.00 with each additional person being $20.00.  All single passes will be $85.00.  Prices did not change from last year.

Beginning May 1^st, 2013, we will begin taking applications for the Federal Poverty Grant for persons needing assistance for pool passes.

Also before you tonight is the City ofBelpre’s, Budgetary Compliance Worksheet.  If anyone has any questions please feel free to contact me.

The City ofBelpre, Utility Adjustment Report for the month of March is also before you this evening and needs council approval.  At this time, Ms. Abdella made a motion to accept the Adjustment Report for the Month of March.  A vote was taken with all members of council present voting aye.

City Law Director Mr. Webster reported that the cases in Municipal Court and Mayor’s Court continue to grow.

Opening Day at the ball park is Saturday,10:00 am. The Civitan Club will again be holding their Pancake Breakfast that day beginning at7:00 am.

Treasurer Mr. McAfee had no report.

Communications and Petitions:

Mr. Neff announced that you should have received an invitation for the 80^th Birthday Celebration of Keith Stott’s, onMay 11, 2013 at theOhioValleyUniversity.

Just a reminder that if you have not sent in your Ethic’s Commission Questionnaire you must do so byMay 7, 2013.

Report of Standing Committee:

Ms. Abdella, Finance Audit Committee had no report.  Ms. Abdella called a committee meeting for May 13^th, 2013 for the purpose of discussing Indigent Burials.

Mr. Sinnett, Police and Fire Committee had no report.  Mr. Sinnett stated that he has had calls from several concerned citizens regarding an access road for the Hill Street Project.

Mr. Wallace, Streets, Sidewalks and Storm Sewer reported that his committee met to discuss the naming of the right-of-way fromWashington BoulevardtoBlennerhassett Avenueafter the two late gentlemen that owned the land, Bernard and Beryl Moore.  According to the law director this doesn’t require council approval.

Mr. Robinson had no report for the Utilities Committee.

Mr. Martin, Parks and Recreation Committee had no report.  Mr. Martin did ask about the status of theBowRange.  According to Mayor Lorentz there have been three emails sent to the ODNR regarding the bow range and at this time there has been no response.  Mr. Ruble’s boat has been removed as of today.

Mrs. Marshall, Planning and Zoning Committee, was absent.  No report given.

Mrs. Marshall, Economic Development Committee was absent.  No report given.

Mr. Newberry had no report for the Rules Committee.

Persons Appearing Before Council – Agenda items only.  None

Unfinished Business:  None

New Business:   none

Persons Appearing Before Council: none

Mr. Neff went over the committee assignments.

Reminder:  Resource Officer – Grant Funded Position that was mentioned in the Mayor’s Report is due in May.  This is needed for our schools.

Ms. Abdella made a motion to excuse Mrs. Marshall from this evenings meeting.  A vote was taken with all members of council present voting aye.

Mr. Neff stated that we need 100% attendance at the May 13^th, 2013 meeting.  It was noted that we will not have 100% attendance.  Mr. Sinnett will be working.

Adjourn:

Mr. Robinson made a motion to adjourn at8:25 p.m. A vote was taken with all members of council present voting aye.

At this time, Mr. Neff asked that everyone please stand for the prayer and remain standing for the Pledge of Allegiance.  The invocation was given by Mr. Neff.

At this time, Mr. Neff recognized Fire Chief Bob Frank who will be retiring onMay 31, 2013.  Mr. Neff thanked Fire Chief Frank for all his services to the City ofBelpre.  Mr. Frank spoke briefly.  Mr. Sinnett stated that Mr. Frank had been a member of the Volunteer Fire Department for 40 years.

A motion was made by Mrs. Marshall to accept the minutes ofMarch 25, 2013as presented and by-pass the reading.  A vote was taken with all members of council present voting aye.

Reports of City Officials

Mayor Lorentz’s presented his report:

On March 26^th I attended the Board of Directors meeting for the Port Authority. I was asked to present a city report to the members and was the only one that did so.

On the same date I met with a representative of the PUCO to discuss De-Regulation of electrical utilities. The PUCO then met with our senior group to answer any questions they may have. Nothing has really changed for our region but, the options of aggregation etc. are still there.

The testing for our various departments is complete and results are in. Mr. Ferguson myself and staff will now start interviews before we start the spring and summer work.

Mr. Ferguson, Mr. Newberry and I attended the awards dinner for the Tree CityUSA. Belpre is now a member for 17 straight years.

The city Easter egg hunt was a success. I managed to attend for a short time and was surprised at the huge crowd. All the kids had a good time, and we owe Alex Lowe a big Thank You for her work in planning this event.

On Friday the 5^th I attended the Pre-construction meeting for our safe routes to schools grant at the ODOT Office. The start date for sidewalk construction is April 15^th. Make sure your constituents are aware of traffic congestion the full length of Rockland Ave. Cross Roads Construction was the successful bidder.

Tomorrow we meet with ODOT, the owners of the nursing home and our soil and water conservation rep to discuss groundbreaking at the building site onHill Street. We will try to determine where or if we can tieHill St.to Rich Miller.

We had another close call with street lights. The pole at Middle andWashington Blvd.broke leaving us with no traffic light at this busy intersection. Repairs are under way but, it will take time to re-wire etc. If in this area please use caution.

Mr. President I would like for you to assign to the Streets and Sidewalks Committee the issue of naming the right-of-way fromWashington BoulevardtoBlennerhassett Ave.The Soccer Club would like to name this access road after the late owners of the land. We also need to address the issue of indigent burials should the issue arise. The city does have some responsibility but I believe can set a rate we all agree to. There is a line item in the budget but no legislation to govern the use of these monies.

April 15^th and 16^thMain Street at ourBelpreBridge will be closed to replace rails on the overhead tracks. All truck traffic will need to useFarson St. to enter and exit our city if they do not want to use theParkersburgBelpreBridge. Car traffic can bypass the area by usingWalnut Street. NO SEMIS on WALNUT.

Mr. McAfee asked about the timeline on the street light on Farson.  Mayor Lorentz stated that he has no timeline at this time.

Safety-Service Director Mr. Ferguson thanked the fire department and those who responded to the incident onMiddle Street.  Mr. Ferguson stated that the reasonAEP is so stingy with there poles is because they are getting ready to replace poles onClement Avenue.  We are in the process of getting the pool ready for opening; it will be here before we know it.  TheADA steps for the pool have been ordered.  Concrete is being replaced by the steps up to the slide.  The building is being painted inside.  We are also trimming some of the trees around the ball field.

City Auditor Miss Pittenger was absent.  No report was given in her absence.

City Law Director Mr. Webster had no report other than a comment about the Mayor directing truck traffic onWalnut Street.

Treasurer Mr. McAfee reported that the March Treasurer’s Report has been distributed to each member of council and is awaiting approval by council.  Mr. McAfee stated that Fund 28 (FEMA Fund) had been added.  Ms. Abdella asked about the negative fund in recreation.  Ms. Abdella stated that it may be because of waiting for the transfer of funds.  Mr. McAfee wasn’t for sure but said that he would check about it.

Communications and Petitions:

Mr. Neff announced that there would be a Ground Breaking Ceremony on Thursday, April 11^th, 2013 at9:00 a.m. for “Collections Preservation” at the Museum.

Report of Standing Committee:

Ms. Abdella, Finance Audit Committee had no report.

Mr. Sinnett, Police and Fire Committee had no report.  Mr. Sinnett announced that there will be three more volunteers retiring from the fire department onMay 4, 2013.  They are Don Burch, Jason Griffith, and Cliff Parsons.

Mr. Wallace, Streets, Sidewalks and Storm Sewer had no report.  Mr. Wallace called a committee meeting for 6:45 p.m.on April 22^nd for the purpose of naming the right-of–way from Washington Boulevard to Blennerhassett Avenue.  The Soccer Club would like to name this access road after the late owners of the land.

Mr. Robinson had no report for the Utilities Committee.

Mr. Martin, Parks and Recreation Committee, was absent.  No report was given.

Mrs. Marshall, Planning and Zoning Committee had no report.

Mrs. Marshall, Economic Development Committee had no report.

Mr. Newberry had no report for the Rules Committee.

Persons Appearing Before Council – Agenda items only.  None

Unfinished Business:  None

New Business:   none

Persons Appearing Before Council:

Sonya Grimm, 440RidgewoodHeightsappeared before council regarding the potholes on what many of us know as Drag strip Road.  Mrs. Grimm was wondering if the city was able to help fix these potholes.  According to Mayor Lorentz he didn’t think the city would be able to do anything unless we can get help fromWWW.  This street belongs to Township 97.

Ms. Abdella made a motion to excuse Mr. Martin from this evening’s meeting.  Mr. Martin had called and talked with Mr. Neff.  Mr. Neff stated that it was an excusable reason.  A vote was taken with all members of council present voting aye.

Adjourn:

Mr. Robinson made a motion to adjourn at8:05 p.m. A vote was taken with all members of council present voting aye.

 At this time, Mr. Neff asked that everyone please stand for the prayer and remain standing for the Pledge of Allegiance.  The invocation was given by Mayor Lorentz.

A motion was made by Mrs. Marshall to accept the minutes ofMarch 11, 2013as presented and by-pass the reading.  A vote was taken with all members of council present voting aye.

Reports of City Officials

Mayor Lorentz’s presented his report:

On council’s desk tonight is an invitation to a training class for The Sunshine Law and Public Records.  Someone from council should attend.  The Auditor attended last year for our record of training.  The date is August 13, at Washington St. University.  Instructions to enroll are below.

Darla Miller,PHR

WashingtonCounty

Director of Human Resources, Safety and Loss Control

223 Putnam Street

Marietta,OH 45750

Phone:  740-373-6623, Ext. 269

Fax:  740-374-7693

Email:  dmiller@wcgov.org

We are going to again take part in the summer youth program through Washington County Job and Family Services.  If you know of eligible youth please let David or I know.  The applications are at the front desk.

Civil Service testing is complete as of Monday the 18^th.  Our Civil Service Commission along with Sherry Becker fromWashingtonState conducted the testing for all departments.  Hopefully by this time next month our manpower issues will be solved.

On March 28^th, the Tree Commission and I will travel toLogan,Ohio to accept ourTreeCityU.S.A. awards.  The punch list for theSr.Center is complete.  We are in the process of painting, hanging lights and readying for the final inspections.  Anybody that wants to help me paint should not be bashful.  Come on down.

Along with the other area Mayors I took part in the 3^rd Annual Easter Parade in Parkersburg on Saturday the 23^rd.  KIKI Angelos again did a wonderful job bringing everyone together.

On Friday, I received notice from our engineers and environmental resource group that the final contamination research study satisfies ODOT.  One more piece of the puzzle is now complete.

Upcoming events council should consider, March 30^th, at 1 PM Easter egg Hunt at Civitan, Opening Day for soccer April 6^th, groundbreaking at the museum April 11^th, Graduation 5/19.

April 5^th we will have a pre-construction meeting with O.D.O.T. to discuss the S.R.T.S. grant alongRockland Avenue.

The Southeastern Ohio Port Authority asked for a summary of projects or upcoming projects for the city.  If you look around or pay attention to our surroundings it is evident that things are changing.  Council, I need your voice approval to submit the yearly United Way Grant for the Recreation Commission and, The Belpre Senior Center:  Mrs. Meredith, I will need a copy of the minutes to submit with the grant.

Mr. Neff called for a voice approval to submit the yearly United Way Grant for the Recreation Commission and, The Belpre Senior Center.  A vote was taken with all members of council present voting aye.

Safety-Service Director Mr. Ferguson announced that the opening day for the Belpre Pool is May 24^th, 2013.  There will be a free community swim on May 27^th, 2013.  We are looking to purchase a set ofADA steps for the pool.

City Auditor Miss Pittenger was absent however Mr. Ferguson read the report that was prepared by Miss Pittenger.  You will notice on the Treasurer’s report fund #280 – FEMA Funds.  This fund was created several years ago and has been sitting with a zero balance.  Mr. Ferguson worked with a FEMA representative for months on paperwork to recoup some of the expenses from the June 2012 storm.  These funds were received in February, deposited in the Fema Fund and disbursed to the funds of issue in 2012 in March.  All disbursements were approved by the Independent Auditor firm who has been assigned by the State ofOhio to Audit the City ofBelpre for the 2012 business year.

These funds were for work done to clear debris, reimbursement of hours for overtime for City Employees, damages to structures – less depreciation and insurance claim.

If you have any questions, I’m sure Mr. Ferguson can assist you – he has PILES of paperwork from this project.

City Law Director Mr. Webster announced that the OVI decision has not yet been resolved.  The City ofBelpre had one pending case however this has been resolved.  The number of cases continues to be high in Mayor’s Court.  The Belpre Youth Baseball is selling low fat, low calorie Easter egg’s for anyone wishing to purchase.

Treasurer Mr. McAfee reported that before you tonight are a corrected January Treasurer’s Report and the February Treasurer’s Report awaiting approval.  Mrs. Marshall made a motion to accept the January and February Treasurer’s Report as presented.  A vote was taken with all members of council present voting aye.  Mr. McAfee state that Fund #280, FEMA Funds will appear on the next Treasurer’s Report

Communications and Petitions:

Mr. Neff reminded all members of council that their Financial Disclosure Forms must be filed byMay 7, 2013.

Mr. Neff also made it known that his contact information is changing.  Make note of email change and phone number changes.

Report of Standing Committee:

Ms. Abdella, Finance Audit Committee reported that her committee met last Tuesday to discuss 2013 Capital Improvement Budget needs.  The mayor submitted a list of capital needs.  He will prioritize them as to there need.

Mr. Sinnett, Police and Fire Committee had no report.  Mr. Sinnett announced that since this morning until time of council the squad had 13 runs.  He also mentioned the OPOTO Training.  Also if you haven’t done so, please remember to help Alex Lowe who is handling the 3^rd Annual Easter Egg Hunt.

Mr. Wallace, Streets, Sidewalks and Storm Sewer had no report.

Mr. Robinson had no report for the Utilities Committee.

Mr. Martin, Parks and Recreation Committee, was absent.  Ms. Abdella reported that Parks and Recreation met to discuss the bow range proposal.  It was recommended that the Mayor continue with the grant as long as the liability insurance comes back okay.

Ms. Abdella recognized the volunteers running squad.  As a recipient of the squad runs the volunteers are doing an outstanding job.

Mrs. Marshall, Planning and Zoning Committee had no report.

Mrs. Marshall, Economic Development Committee had no report.

Mr. Newberry had no report for the Rules Committee.

Persons Appearing Before Council – Agenda items only.  None

Unfinished Business:

Ms. Abdella brought before council for third reading A RESOLUTION AUTHORIZING THE SAFETY-SERVICE DIRECTOR TO EXECUTE AN AGREEMENT WITH THE BLENNERHASSETT ISLAND HISTRORICAL STATE PARK.  A vote was taken with all members of council present voting aye.

Ms. Abdella moved this be Resolution 24, 2012-2013 and duly passed.

Ms. Abdella brought before council for third reading ANNUAL APPROPRIATION ORDINANCE FOR CALENDAR AND FISCAL YEAR 2013.  A vote was taken with all members of council present voting aye.

Ms. Abdella moved this be Ordinance 23, 2012-2013 and duly passed.  A vote was taken with all members of council present voting aye.

Ms. Abdella brought before council for third reading A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH THE ATHENS-CITY-COUNTY HEALTH DEPARTMENT FOR SERVICES OF A PART TIME SANITARIAN.  A vote was taken with all members of council present voting aye.

Ms. Abdella moved this be Resolution 25, 2012-2013 and duly passed.  A vote was taken with all members of council present voting aye.

Ms. Abdella brought before council for third reading A RESOLUTION TO AUTHORIZE AND DIRECT THE MAYOR TO SUBMIT AN APPLICATION FOR A GRANT TO CONDUCT A COMMUNITY HOUSING IMPROVEMENT PROGRAM.  A vote was taken with all members of council present voting aye

Ms. Abdella moved this be Resolution 26, 2012-2013 and duly passed.  A vote was taken with all members of council present voting aye.

Mrs. Marshall tabled AN ORDINANCE PROVIDING MINIMUM STANDARDS FOR LANDSCAPING OF CERTAIN AREAS, INCLUDING SETBACK, OFF-STREET PARKING, AND OTHER VEHICULAR USE AREAS, IN CONNECTION WITH NEW CONSTRUCTION, CHANGE IN USE, OR RECONSTRUCTION, RENOVATIONS OR REMODELING:  REQUIRING A LANDSCAPE PLAN TO OBTAIN A BUILDING PERMIT; AND FOR RELATED PURPOSES.

New Business:   none

Persons Appearing Before Council:

There was a letter received to change the variance of property on Parkersburg Avenue.  A committee meeting was called for April 8^th, 2013 at7:00 p.m.  Discussion followed by Ms. Abdella regarding variance onBlennerhassett Avenue.  Mr. Neff informed Ms. Abdella that she could petition council.

Karen Locke,726 Tuttle Street, Belpre asked for clarification on the Public Hearing.

Eric Sinnett made a motion to excuse Mr. Martin from this evening’s meeting.  Mr. Martin called Mr. Neff and said he was ill.  A vote was taken with all members of council present voting aye.

Adjourn:

Mr. Robinson made a motion to adjourn at8:05 p.m. A vote was taken with all members of council present voting aye.